This Policy covers employees who are assigned a Company vehicle by Super Good Group (“the Company”), whether on a temporary or ongoing basis. It also covers employees who use their own vehicle to perform their role.
In so far as this policy imposes any obligations on the Company, those obligations are not contractual and do not give rise to any contractual rights. To the extent that this policy describes benefits and entitlements for employees, they are discretionary in nature and are also not intended to be contractual. The terms and conditions of employment that are intended to be contractual are set out an employee’s written employment contract.
The Company may unilaterally introduce, vary, remove or replace this policy at any time.

COMPANY VEHICLES
Company vehicles are provided to support business activities and remain the property of the Company. If you have been provided with a Company vehicle, this may be withdrawn at any time at the discretion of the Company either on a temporary basis (eg when you are on leave) or on a permanent basis.
Company vehicles may only be used in the performance of your work duties and (if agreed in writing) for your travel to and from work.
Personal use of Company vehicles is not permitted unless you are advised otherwise in writing.

COMPANY OBLIGATIONS
The Company will take steps to ensure that all employees are safe at work by ensuring Company vehicles are safe to drive and are fully insured. The Company will schedule periodic maintenance to ensure vehicles remain in good condition. The Company will provide a copy of this Policy to all employees that are required to use Company vehicles or where they use their own vehicle for work purposes.

DRIVER LICENSING
All employees who drive a Company vehicle or use their own vehicle for work purposes must have a valid Australian drivers’ licence for the class of the vehicle operated and a copy of the licence must be provided to the Company prior to operating a vehicle. Employees whose drivers’ licence is suspended or revoked must immediately notify their manager and must not continue to drive the vehicle.
Where the performance of your role requires you to use a vehicle, the Company may consider termination of employment where an employee has their license suspended or cancelled and is no longer able to perform the requirements of their role.

SAFETY
All vehicles must be driven with due care and in accordance with the relevant road rules. This includes no holding of mobile phones in your hand or lap whilst driving. It is a pre-requisite that a driver has an understanding of the risks of the local road conditions. It is the responsibility of the driver to always carrying snow chains when driving a company vehicle, and have knowledge of how to, where to and when to, fit snow chains to a vehicle.
Employees must not operate a vehicle when under the influence of alcohol (above the legal blood alcohol limit) or other drugs or if impaired by prescribed medication, a medical condition, fatigue or by any other reason. Alcohol or drugs must not be consumed in the vehicle. Smoking is not permitted in a Company vehicle or when driving your own vehicle for work purposes.
MOTOR VEHICLE USAGE
Company vehicles are to be driven by authorised employees only with the exception of in an emergency situation or by a mechanic servicing the vehicle.
Company vehicles are not to be leased or loaned to any other party. Company vehicles must not be driven for any secondary employment or income including services such as Uber.

PROBLEMS AND ACCIDENT REPORTING
If a Company vehicle is damaged, has any mechanical problem or has any other defect which may cause a hazard (eg windscreen wipers or indicator lights not functioning), the employee must report this as soon as possible.
Employees must report to their manager immediately if a Company vehicle is involved in an accident or if their own vehicle is involved in an accident whilst they are performing their work duties.
Where drivers of Company vehicles are involved in an accident which is determined to be wholly or partly the fault of the employee, the Company may require the employee to pay any insurance excess fees. Where an employee is proven to be criminally negligent whilst driving a Company vehicle they will be held responsible for all associated costs.
Employees operating a Company vehicle (or their own vehicle) will be liable for all traffic infringements including parking, speeding, red light camera or other fines imposed as a result of their driving.

MOTOR VEHICLE MAINTENANCE
Company vehicles must be road worthy at all times. The employee is responsible for undertaking oil and water checks routinely.
All drivers are responsible for maintaining the cleanliness of the vehicle.
Employees must ensure Company vehicles are locked when the vehicle is not in use and must not leave keys in an unattended vehicle.
Employees should ensure that any Company property being transported for work purposes is properly secured.
No Company property should be visible in the vehicle when it is unattended. No Company property should be stored in the vehicle overnight without the Company’s permission.
The Company accepts no responsibility for personal possessions transported or left in a Company vehicle.

FUEL CARD/ EXPENSES
Where the Company has agreed to reimburse you for fuel expenses for work travel you must follow any direction from the Company regarding this (for example providing receipts in a timely fashion).

LOGBOOK RECORDS
The Company may require you to complete a logbook relating to vehicle use. For example, you may be required to complete: your name, details of the trip, the purpose of the trip, whether the trip was for business or personal reasons, details of each location visited, the mileage of the vehicle before and after the trip, etc.

DISCIPLINARY CONSEQUENCES
Failure to comply with this policy may result in disciplinary action up to and including termination of your employment.